Coaching Agency Management System

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Coaching Agency Management System

Inspired by a conversation on:

Coaching Inc with Tom Krol

Coaching Inc with Tom Krol

CI - S2 - 062 - The Midnight Call That Made Tom Record This Warning Immediately

Host: Tom Krol

Timestamp: 09:13 - 14:48

Listen to Episode • View Podcast • All Ideas from Coaching Inc with Tom Krol

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Feather Flow

Direct Quote

"You will want a full-time executive assistant, a full-time marketing person, and sometimes a full-time salesperson."

Market Gap

Coaches struggle with managing multiple clients effectively.

As coaching becomes more popular, many coaches find themselves overwhelmed by the demands of managing multiple clients simultaneously. They often lack the systems and processes necessary to provide consistent service quality, leading to client dissatisfaction and potential loss of revenue. This can be particularly acute when they transition from working for a single entity to managing their own agency. A management system designed specifically for coaching agencies could streamline operations, improve client communication, and facilitate better service delivery.

Summary

The proposed solution is a comprehensive management system tailored for coaching agencies. This platform would include features for client management, appointment scheduling, communication tools, and performance tracking. It would also allow for the integration of a virtual executive assistant and marketing person to help manage client relationships and marketing efforts. By providing a structured system for managing client interactions and operational tasks, this solution would empower coaches to focus on delivering value to their clients without becoming overwhelmed. The target audience includes coaches who are transitioning to agency models and need support with scaling their operations.

Categorization

Business Model
SaaS
Target Founder
Technical
Difficulty
High
Time to Revenue
3-6 months
Initial Investment
$10,000+

Potential MRR (18-24 months)

Conservative
$3,000 - $7,000 MRR
Moderate (Most Likely)
$15,000 - $30,000 MRR
Optimistic
$50,000 - $100,000 MRR

* Estimates assume solo founder/bootstrap scenario with competent execution

Scores

Clarity
8/10
Novelty
7/10
Feasibility
6/10
Market Potential
9/10
Evidence
7/10
Overall
7/10
Found on October 9, 2025 • Analyzed on October 9, 2025 4:17 AM

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How should I validate this saas idea before building it?

2:34 PM

Great question! For a saas idea like this, I'd recommend starting with these validation steps:

  1. Customer interviews: Talk to Technical to understand their pain points
  2. MVP approach: Build a simple landing page to test demand
  3. Competitor analysis: Research existing solutions and identify gaps

Would you like me to help you create a specific validation plan for your high difficulty idea?

2:35 PM

Yes, and what about the technical implementation? Should I build this myself or hire a team?

2:36 PM

Based on your idea's complexity and 3-6 months, here's my recommendation:

Technical Strategy:

  • Start with no-code tools for rapid prototyping
  • Consider your technical background and available $10,000+
  • Plan for scalability from day one

I can help you create a detailed technical roadmap and resource allocation plan...

2:37 PM

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